London Block Management are looking for a PA to Associate Director


The role is to provide administrative and general support to the Associate Director. There is some traditional PA work, but the role is predominantly project-based and covers monitoring various areas of the portfolio under management on an ongoing basis and assisting the Associate Director with a wide variety of work across the whole portfolio. Being organised, efficient and detail-focused is essential. The successful candidate will also have a mature approach, capable of dealing and interacting with employees and clients at every level.

Responsibilities

Taking minutes in meetings as required
Diary management for internal and external meetings
Liaising with staff on Associate Director’s behalf
Preparing travel directions as needed for Associate Director
Dealing with calls in the Associate Director’s absence as required
Other adhoc research and assistance as required
Holding and processing Petty Cash expenses for two Companies
Drafting letters to residents/leaseholders to advise of works, complaints, issues at the development
Drawing up and running Service Charge Reminders and Ground Rent Reminders (to be approved by Associate Director)
Merging letters / Service Charge / Ground Rent demands
Corresponding with Leaseholders / tenants / contractors on a daily basis via the telephone and email
Helping the Associate Director prepare for quarterly meetings..
Assisting the Associate Director during the handover process of new clients

 

Role Requirements

You will need to be:

Customer focused, courteous and polite at all times, including while under pressure
IT literate and proficient in the use of Microsoft Office
Have a proven background in a PA role (minimum one year’s experience)
Conscientious and uphold confidentiality at all times
Ambitious, dynamic and motivated
A strong communicator, both verbally and written, with excellent use of grammar and spelling
Strong at time keeping and time management
Have great organisation skills
Self-sufficient in terms of dealing with issues and equally adept at raising issues to management/Director as required.
Able to work with staff and clients/suppliers at all levels and remain professional at all times
The ability to create strong working relationships with a wide range of people
The ability to work under pressure
Professional and maintain company etiquette inside and outside working hours
Presentable and well-dressed at all times as the role can be client-facing
Having a full clean UK driving licence is desirable

 

Training

Training will be provided on the job internally.  You may be required to attend training courses as required throughout your employment.

 

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